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The Complete Office Equipment Cleaning Guide: Keep Your Workspace Sparkling

Meticulous attention to detail is the core principle of office cleaning, leaving a lasting impact on our valued customers. We prioritise the intricate aspects of office equipment, such as computer screens, phones, whiteboards, and other essential items that we encounter daily. Understanding effective office equipment cleaning is a vital skill for everyone, which is why we have compiled our extensive knowledge into a comprehensive guide. Whether it’s cleaning screens, and keyboards, maintaining phones, or caring for fridges, our guide offers valuable insights. So, get ready to embark on the ultimate office equipment cleaning journey by putting on your marigolds and exploring our expert tips and advice.

1. How to clean a computer mouse

Your computer mouse, a constant companion in your hand, often goes unnoticed when it comes to cleaning. Over time, skin oils, dust, and grime can accumulate within the buttons, hindering their smooth operation.

    • If your mouse has a wire, unplug it. If it’s wireless, switch it off.
    • Turn the mouse upside down and carefully remove dirt and grime from the feet and crevices using a cotton bud and a small amount of rubbing alcohol.
    • Clean the optical sensor, resembling a tiny camera lens, using a fresh cotton bud and a small amount of alcohol. Wipe the underside with a damp cloth.
    • Use a fresh toothpick to gently remove dirt and dust from between the buttons, gaps, joints, and crevices.
    • Finish off the top with a slightly damp cloth pre-sprayed with an antibacterial solution.

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2. Cleaning a computer keyboard

If you have ever had a meal at your desk, rest assured that remnants of food are likely lingering in the crevices of your keyboard. Not only is this unappealing, but it can also gradually hinder the functionality of the keys.

      • Unplug a wired keyboard or switch off a wireless one.
      • Carefully remove the key buttons (applicable to mechanical keyboards) and wash them with warm soapy water. Rinse and thoroughly dry them.
      • Use compressed air to blow out all the crumbs and hairs from the base of the keyboard.
      • Replace the keys and enjoy a squeaky-clean typing experience.

3. How to clean a computer screen

Cleaning your computer screen is essential for a better viewing experience, as it removes sneeze particles, dust, and fingerprints, ensuring a clearer display.

      • Mix equal parts of white vinegar and distilled water in a spray bottle.
      • Switch off and unplug the monitor.
      • Spray the vinegar-water solution on one half of a microfiber cloth and gently wipe the screen in small circles.
      • Use the dry side of the cloth to buff the screen until dry and streak-free.

4. How to clean a laptop

For a thorough cleaning of your work laptop, begin by powering it down and implementing the following steps:

      • Power down the laptop.
      • Clean the trackpad, mouse buttons, and keyboard crevices with cotton buds, alcohol, and toothpicks.
      • Use compressed air to blow out dust from the keyboard and other openings.
      • Clean the screen using the vinegar-water solution and a microfiber cloth.

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5. How to clean office phones

When it comes to cleaning office phones, it’s essential to address their status as bacterial hotspots, often harbouring the most germs in the office. To ensure thorough cleaning, adopt the same techniques used for cleaning a mouse and keyboard:

      • Unplug the phone.
      • Use a toothpick and cotton buds to remove dirt and grime from gaps and holes.
      • Wipe the handset with an antibacterial cloth.
      • Clean the hook and buttons with cotton buds, rubbing alcohol, and toothpicks.
      • If the phone has a display screen, use a microfiber cloth sprayed with vinegar to clean it.

6. How to clean your office desk

To clean your desk effectively, start by clearing the desk and removing any objects. Then, use a dry cloth to dust off the surface, ensuring it reaches all corners and edges. Next, dampen a cloth with an antibacterial solution and thoroughly wipe the desk surface, paying attention to areas that are frequently touched. This will help maintain a clean and hygienic workspace.

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7. How to clean office chairs

      • Plastic office chairs can be easily cleaned by wiping them with an antibacterial spray and a cleaning cloth. For chrome metal parts, a small amount of WD-40 on a cloth will make them shine.
      • Mesh office chairs can be vacuumed and wiped down, while leather chairs can be gently cleaned with a cloth.
      • Cleaning fabric office chairs can be challenging, so here’s what you need to know: Use a handheld vacuum to remove dirt and dust from the fabric and cushions. Check the fabric labels for specific cleaning instructions, such as using water-based or solvent-based products. Test the chosen cleaning product on a small area before applying it to the entire chair.

8. How to clean whiteboards

To restore the brightness of your office whiteboards, follow these steps to remove caked-on dry wipe fluid and achieve a clean, sharp, high-contrast surface:

      • Start by using a dry board wiper to remove the marker residue.
      • Apply a small amount of rubbing alcohol or WD-40 on a cleaning cloth and buff the board to remove any stubborn stains.
      • For permanent ink, use alcohol or nail polish remover on a cloth to clean the affected area.

9. How to clean the office photocopier

Regularly clean your office photocopiers and printers to maintain hygiene, prolong their lifespan, and enhance their appearance.

      • Power down and unplug the copier before starting.
      • Use cotton buds, rubbing alcohol, or a cloth to clean any button gaps, dust, or paper feeds.
      • Use a vinegar-water solution to clean the scanning surface with a microfiber cloth.
      • Give the machine a thorough wipe-down with an antibacterial cloth to complete the cleaning process.


In conclusion, maintaining a clean and organised office environment is essential for productivity and hygiene. This comprehensive office equipment cleaning guide provides valuable insights into effectively cleaning various items, including computer mice, keyboards, screens, laptops, phones, desks, chairs, whiteboards, and photocopiers. By following the step-by-step instructions and utilising appropriate cleaning techniques and solutions, you can ensure optimal functionality, extend the lifespan of your equipment, and create a sparkling workspace that promotes a positive and professional atmosphere. So, put these cleaning tips into practice and enjoy a fresh and inviting office space.

Call a Professional

If maintaining a clean office seems overwhelming, consider hiring a professional office cleaning service. These services can provide regular cleaning and maintenance, as well as deep cleaning services as needed. Hiring a professional service not only ensures that your office stays clean and organized, but also frees up time for you and your employees to focus on your work.

Professional office cleaning services can be a great asset to any business. These services can help to improve employee morale and productivity, reduce stress levels, increase productivity, and reduce maintenance costs. Additionally, professional office cleaning services can help to create a healthier office environment by eliminating pollutants, allergens, and other contaminants that can cause health problems.

If you’re looking for a reliable and trustworthy professional office cleaning service in Dandenong, Lyndhurst, PakenhamBraeside, etc, then look no further than SM&MN Clean. We offer a range of professional office cleaning services, including carpet cleaning, window washing, floor scrubbing, and dusting. Contact us today to learn more about our services and to get a free quote.

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